LOG 300 RECORD KEEPING

What?

The OSHA Log 300 Form is a form used to log occupational injuries and illnesses throughout the year. Employers in high-hazard establishments are obligated under OSHA's record keeping rules (29 CFR Part 1904) to maintain this log and post a summary notice during the year in each of their facilities. Fed-OSHA and the Bureau of Labor Statistics (BLS) take a survey of this information each year to compile accurate injury and illness statistics. State-OSHA plans also participate. Most low-hazard businesses are exempt from the rules.

Who?

OSHA's record keeping rules apply to non-exempt businesses with 11 or more employees on payroll. Businesses with less than 11 employees are considered partially exempt. OSHA maintains a full list of industries that are fully exempt from Log 300 record keeping requirements. Additionally, OSHA and BLS are empowered to send a letter to an exempt or partially exempt business to ask them to maintain a Log 300 and related documentation to participate in the BLS annual survey of occupational injuries and illnesses.

How?

Under 29 CFR 1904, covered employers must determine whether an occupational injury or illness is required tobe recorded on the Log 300. Each qualifying occupational injury or illness must be documented on a report form called the OSHA 301 (or an equivalent, including any State OSHA equivalent form), and then recorded on the Log 300. At the end of the calendar year, the employer must transfer the Log 300 data to a summary notice called the OSHA 300-A (or an equivalent). This notice must be posted from February 1st through April 30th each year.

Requirements

Employers must log on their Log 300 Form any work-related injury that results in death, days away from work, restricted work, job transfer, medical treatment beyond first aid, or loss of consciousness, or if the injury or illness is significant and diagnosed by a physician or licensed health care professional. Covered employers must fill-in, certify, and post the OSHA 300-A Summary notice from February 1st through April 30th each year, even if no injuries or illnesses occurred. All records (OSHA 300, 301, and 300-A) must be retained for period of five years following the end of the calendar year covered by the forms.

Temporary Staffing Employees

29 CFR 1904.31(a) Basic requirement: You must record on the OSHA 300 Log the recordable injuries and illnesses of all employees on your payroll, whether they are labor, executive, hourly, salary, part-time, seasonal, or migrant workers. You also must record the recordable injuries and illnesses that occur to employees who are not on your payroll if you supervise these employees on a day-to-day basis.

1904.31(b)(2)Implementation: If I obtain employees from a temporary help service, employee leasing service, or personnel supply service, do I have to record an injury or illness occurring to one of those employees? You must record these injuries and illnesses if you supervise these employees on a day-to-day basis.